Best Petrol Pump Software for Streamline Your Fuel Station Operations

DigitalManager helps fuel station owners in Pakistan build customer trust with Nozzle Sales & Tank Storage Automation. Boost efficiency with real-time credit billing, payment tracking, automated reports, and full accounting. Manage fuel sales, tank losses, pricing, inventory, and payroll—all in one powerful platform.

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fuel station software

Why choose DigitalManager Petrol Pump Software?

Managing a petrol pump in Pakistan comes with numerous challenges—fuel losses, inaccurate inventory tracking, manual record-keeping, and inefficient operations. DigitalManager Petrol Pump Software is perfect solution, designed to eliminate losses, optimize workflows, and maximize profitability. 

Our cloud-based solution ensures real-time tracking, seamless automation, and total control over your fuel station’s operations. With robust features tailored to the petrol pump industry, we help you streamline operations, reduce pilferage, and improve financial accuracy.

  • 1000+ Happy Customers
  • 20+ Years of Experience
  • Cloud and On-Premises Versions
  • Pricing starts from PKR 3500/month
  • Free Software Training, Support and Updates

Petrol Pump Software Features

Benefits of Fuel Station Management System

  • Nozzle Sale - Automation and Integration
  • Credit Sale with Monthly Billing and Payment Recovery - Company and Vehicle wise
  • Fuel Storage Tank Gain/loss - Probe Integration and Dip Chart Calculation
  • Bulk Oil Sale - Complete and Partial Tankers
  • Lubricants - Sales and Inventory
  • Fuel Purchase with Different Rates and Dip Short Management
  • Oil Prices changes and its effect on Profit/loss Calculation
  • Monthly Profit/loss calculation and Distribution
  • Complete Financial Accounting system
  • Time Attendance and Payroll system
  • SMS, Email and Whatsapp Notification system
  • User rights and software usage log system
  • Head Office and Multiple Filling Stations management
  • Summary and Detail of all transactions of a day/shift in a single report.
  • POS for petrol station forecourt
  • POS for car wash service station
  • POS for Tyre Shop
  • POS for Tuc Shop
  • Mobile App for owners and customers

Petrol Pump Software Modules

Software Modules of Fuel Station Management System

Purchase Management System

Sales Management System

Fuel Tank Stock. Gain/loss Management

Lubricants Trading and Inventory Control

Accounts Management System

Time Attendance and Payroll Management

Purchase Management System

Petrol Pump Software Purchase Module & Features

Transactions

Fuel Purchase

(Diesel, Petrol, Hi Octane, LNG)​

Lubricants purchase

Orders and Invoicing and inventory

Lubricants whole sale

Bulk sale and distribution in market.

Lubricant and Additives Purchase Returns

Fuel Prices Change Form with Profit/loss

Reporting

Date wise, Vendor wise, Product wise, Order Number wise, Site wise.

Petrol, Diesel, Hi Octane, Lubricant, Oil Filters and Stock Items purchase reports Date wise, Supplier wise, Product wise, Invoice, Carriage wise, Site wise.
Dip, Short Reports Invoice wise.
Rate wise purchase reports.

Lubricants and Oil Filters purchase return reports.

Challenge/Solution

Petrol stations face significant challenges in managing fuel, lubricants, and additives due to inaccurate stock tracking, unpredictable sales trends, and fluctuating market prices.

Dip shortages in tank lorries often go untracked, leading to discrepancies in purchase quantities. Traditional manual methods result in delays, over/under-purchasing, and financial losses.

DigitalManager’s Petrol Pump Software provides a smart, AI-driven solution for efficient fuel management. It ensures accurate stock tracking, real-time sales forecasting, and automated purchasing to prevent dip shortages and discrepancies.

By eliminating manual errors and optimizing inventory control, it helps petrol stations avoid financial losses, improve profitability, and streamline operations seamlessly.

Inventory Control System

Petrol Pump Software Inventory Module & Features

Transactions

Chart of Item

Fuel, Lubricant, Additives

Fuel Storage Tank

Capacity with dip chart and Fuel link

Stock Warehouse

for Lubricant and Additives

Nozzles List

Meter Reading and Tank Link.

Dip Calibration Chart Import

Dip reading and volume chart add feature

Dip Reading and Gain / Loss Calculation

Book Stock, Physical Stock and Difference.

Fuel Transfer voucher

From Dispenser to Tank after Testing

Lubricant and Additives Inventory

Stock Purchase, Sale, Return, Balance

Reporting

Fuel wise, Tank wise, Lubricant Category wise, Additives category wise, Brand & warehouse wise etc.

Tank wise, Fuel wise, Date wise, Shift wise. 

As per required format by Fuel Brand Company.

All & Warehouse Wise

Category, Sub Category, Item, Type, Brand and Date wise

Category, Sub category, Brand, Date, from location and to location wise etc.

Challenge/Solution

Exact Fuel stock calculation in the storage tank that matches daily dip gain/loss is the second critical task in the Petrol Pump or Gas Filling Station.
Lubricants and additives inventory is important to track as well.
Manual calculation of the dip readings with dip chart is time consuming and tough. Most of the time it is inaccurate due to human error or corruption.

We offer two solution for tank storage calculation.
1. Stock Gain/Loss calculation of dip reading with dip chart saved in the software.
2. Automated Tank storage Probe Testing monitor hardware integrated with our software to pull data in dip Gain loss voucher without the involvement  of human for security and accuracy.

Sales Management System

Petrol Pump Software Sale Module & Features

Transactions

Dispenser Nozzle Sale

Manual reading and automation

Bulk Fuel Sale

Tanker and Drum sale

Credit Sale

Vehicle wise, Company wise

Lubricant & Additives Sale Order

Mobile Oil and Filters

Lubricants & Additives Sale Invoice

Lubricants & Additives Sale Return Invoice

Reporting

Shift wise, Date wise, Item, Category, Nozzle wise, 
Brand wise

Date,Customer wise,  Item, Category, Brand wise

Customer wise, Vehicle wise, Month wise, Date wise, Item wise, Category, 

Date, Item, Category, Brand wise

Fuel, Lubricants and Additives.

Date, Item, Category, Brand wise

Category wise, Product wise, Daily, Weekly, Monthly, Yearly.

Mothly sale Billing Printing- Customer wise, Vehicle wise
Detailed and Summarized Reports. 

Challenge/Solution

Calculating Accurate Sale from Nozzle meter readings for a whole date or in day/nights shifts is very time consuming. 
For customer satisfaction, Monitoring Live Nozzle sale activity for each dispenser is most important task of a petrol pump and it is impossible without dispenser automation with hardware and software. 

Daily Credit sale posting and Monthly invoicing of each vehicle and payment recovery from customers like Bank, Factory, Govt Departments is the top most challenge for a Fuel Station Management. 

Introducing our innovative Petrol pump sale automation and monitoring solution for effective control and timely sale calculation.
Our Petrol Pump or Gas Station software offer manual nozzle sale entry through meter opening and closing reading calculation as well. 

Daily vehicle number credit sale posting and Monthly bill or inoice with sales tax feature is available in DigitalManager(Filling Station) software. 

Accounts Management and Information System

Petrol Pump Software Accounting Module & Features

Transactions

Chart of Accounts

Vehicle Registration

Opening Balance Voucher

Cash Payment & Cash Received

Bank Payment & Bank Receipt Voucher

Journal Entry Voucher

Reporting

Date, Invoice, Flock, Accounts & User Wise

Date, Invoice, Flock, Accounts & User Wise

Date, Invoice, Bank, Check Date, Accounts & User Wise

Date, Invoice, Bank, Check Date, Accounts & User Wise

Date, Invoice, Flock, Accounts & User Wise

Date, Item, Category, Brand wise

City, Account and Vehicle wise etc.

  • Sale only no recovery
  • Only recovery no sale
  • No recovery No sale
  • Sale and Recovery both

City, Account and Vehicle wise etc.

  • Sale only no recovery
  • Only recovery no sale
  • No recovery No sale
  • Sale and Recovery both

Summarized & Detailed up to 3 levels

Challenge/Solution

Managing the financial aspects of petrol and Gas filling stations can be a daunting task. From tracking sales and inventory to managing expenses and profits, the complexity of financial management in this industry can lead to errors, inefficiencies, and missed opportunities. Traditional manual methods often result in data discrepancies, delayed reporting, and difficulties in analyzing financial trends.

Introducing our cutting-edge Petrol and Gas Filling Station Management Software with an integrated Finance Management Module. Say goodbye to financial management hassles and embrace seamless control over your station's finances. Our software revolutionizes the way you handle financial operations, providing real-time insights and automating essential tasks.

Accounts Management and Information System

Petrol Pump Software Time Attendance and Payroll Module & Features

Transactions

Roaster Defining

Date wise, Week wise, Month wise

Salary Days Setting

Departments Management

Shifts Management

Shifts Group Management

Staff Hiring Form

Staff Attendance

Staff Advance voucher

Staff Loan voucher

Staff Incentive voucher

Staff Penalty voucher

Staff Overtime voucher

Staff Salary Sheet

Staff Salary Slip

Reporting

  • Department-wise (Present, Absent, Leave, Half Leave, Holiday)
  • Shift Wise (Present, Absent, Leave, Half Leave, Holiday)
  • Staff wise(Present, Absent, Leave, Half Leave, Holiday)

Department wise, Shift Wise, Staff wise

Department wise, Staff wise

Department wise, Staff wise

Department wise, Staff wise

Department wise, Staff wise

Department Wise ( with Advances, Loan, Social Security, EOBI, Insurance, Deductions)

Staff wise

Challenge/Solution

Managing human resources effectively is crucial for the smooth operation of petrol and CNG filling stations. However, traditional HR management approaches often lead to inefficiencies, errors, and unnecessary complications. Keeping track of employee schedules, attendance, payroll, and performance evaluations manually can consume valuable time and resources. This results in decreased productivity, increased operational costs, and reduced employee satisfaction.

Introducing our cutting-edge Petrol and Gas Filling Station Management Software. In which our HR Management Module is designed to address the challenges faced by the industry in maintaining efficient human resource operations. By digitizing and automating HR processes, we empower your business to run smoothly and focus on its core activities.

Monitor live nozzle sale and tank storage status through petrol pump automation.

Automate your petrol and gas station by integrating Fuel Dispensers and Storage Tanks to monitor and control real-time nozzle sales and tank wise inventory information.

  • Real-Time View of Each Nozzle status like Filling, Free, out of order.
  • All Dispensers Nozzles will be connected to your local computer as well as on online.
  • Live status of storage in Fuel Tanks.

Trusted by all Leading Oil Marketing Companies

Our advanced Petrol Pump Management Software is trusted by a diverse range of fuel stations, petroleum dealers, and service providers.

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Frequently Asked Questions (FAQ)

Cloud-based petrol pump software is a digital solution that helps petrol pump owners and operators manage their fuel station operations and inventory using cloud technology. It enables remote access to data and real-time monitoring of various aspects of the business.

It works by storing all data and applications on remote servers (the cloud) instead of on local computers or servers. Users can access the software through a web browser, allowing them to manage their petrol pump business from anywhere with an internet connection.

Cloud-based petrol pump software in Faisalabad provides a wide suite of features pivotal for efficient operations. It enables real-time management and monitoring of fuel inventory, assurance of accurate stock levels and timely refilling. While in our back office software for gas station integrated tools for sales and customer relationship management optimize service delivery, enhancing operational efficiency and customer satisfaction

There is a separate Credit sale voucher in our Fuel Station software where you can add credit sale by selecting registered vehicle number or by account name for generator credit sale.
By the end of the month a complete credit sale bill for each vehicle is automatically prepared. if a company has multiple credit sale vehicles then summary report of all vehicles is also generated by software. 

Yes, your data is secured by employing robust security measures, including data encryption, regular backups, and access controls.

We offer training resources, tutorials, and customer support to help you get started and address any issues or questions you may have.

We provide free same day online support for any problem in the software or data entry via remote desktop sharing 
Moreover our software updates are free to all our cloud software customers. 

Trial version does not serve the purpose due to lack software functional training by user. 

However, We do provide money back guarantee if we fail to successfully implement our software at your business. 

There is a report in our fuel management system software that given the list of all the credit customers who have not paid their monthly credit bill.
There is another report that gives you a list of those credit customer which are not coming to your fuel station from days, weeks or months so that you can do follow up on them. 

Implementation

Free Consultancy for Petrol Pump Business and Software

Best practices and comprehensive Software Consultancy related to Petrol Pump business and Software so that customer can generate accurate monthly credit billing, tank gain/loss, rate gain/loss, profit/loss and balance sheets.

Free Petrol Pump Software Training

One on One Staff training from software experts in oil and gas business. Data Entry and Reporting Training to Staff.

Free Petrol Pump Software Installation

at customer desktop computer.

support

Free petrol pump software support throughout the year

Dedicated and Immediate support to customer related to Software data entries, report customization. Hardware and Network Troubleshooting Support,

Explore DigitalManager Petrol Pump Software: Features & Guide!

Check out these videos:

Youtube Link: Petrol Pump Software Demo

Youtube Link: Adding opening stock of Fuel, Lubricants and additives

Youtbe Link: Product defining and prices setting

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